Room Capacity Calculator for Events

This calculator will help you estimate the maximum number of people or exhibition stands you can host in different room combinations

Enter room area in Sq.

Banquet Style

60" wide round tables ? Max. people

72" wide round tables ? Max. people

 

Theatre/Auditorium Style

Rows of chairs ? Max. people

 

 

Conference Style

Attendees sat on all sides ? Max. people

 

 

Reception Style

? Max. people

 

 

Classroom Style

18" wide desks ? Max. people

30" wide desks ? Max. people

 

Trade Show Exhibit

8'x10' booths ? Max. people

10'x10' booths ? Max. people

 

IMPORTANT NOTE: These calculations are an approximation of room capacity and are intended as a guide only. Some space will need to be subtracted to accommodate staging and audio-visual requirements. Also allow for any columns or other obstructions, actual shape of the room, number of exits, health and safety requirements and local fire codes.

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The ratio between number of staff served by each conference room is another metric for programming a space requirement. Firms operating in predominantly open environments tend to need more rooms for private meetings between staff, both for small personnel meetings as well as large team or group meetings. This ratio can range from one conference room to 10 employees in an all open office environment to one conference room per 20 employees in a private office-rich environment. This ratio should be carefully considered and Jigsaw can guide you to an appropriate ratio based on discussions with you and your management. Once the private/open ratio is established, the Jigsaw will then be able to recommend an appropriate amount of conferencing rooms or other spaces and the resultant space requirements for your event.

Venue Top Tips

Measure the room to discover the shortest spaces that form the room's width and length. The place might show the measurements of your room to be 130 x 60'. If you factor in a columns along the rear wall of the room and the storage areas along the sides of the room the clear assembly area can be significantly less. Once you have the clear meeting region, follow these supplements to determine the true capability of the room to get the 3 most typical types of seating - theater style, class room style and banquet. The goal of all 3 formulas is to make sure that each attendee comes with an unobstructed view of the screen or speaker, simple access to her or his seat, and adequate elbow room.

Fast Calculations to quickly determine how big a room you need for a put up, multiply the number of individuals by the appropriate sq footage per individual from the formulas below. To ascertain if a certain meeting room may accommodate a desired setup, divide the room total sq footage by the appropriate sq footage per individual from the formulas below. In a smaller or sq room, there is more wasted space per man right in front, rear and sides of the room. Most Venues provide meeting room chairs which are 20 front to rear and between 17.5 and 18.5 wide. Take the clear room duration and withhold the space between the screen and the front row and the space between the rear wall and the rear row.

If you do not know the screen height, withhold 20% from the clear duration of the room. A 6 base table is placed in your 90 degree angle to the first table in the room. The front of the first table is matched up with one end of the 6 foot and the rear of the second table is matched up with the other end of the 6 foot table. The vast majority of services will seat 3 people in a 6 foot table or four individuals at an eight foot table. Take the clear room duration and withhold the space between the screen and the front row and the space between the rear wall and the rear row.